The Automatic Purchase Order (APO) limit is the amount by which an Aggie Enterprise Requisition can be processed and approved without Procurement & Contracting Services approval.
Artificially splitting a request to bypass/avoid the APO limit is prohibited per university policy.
If there are no restricted commodities included on a Requisition in Aggie Enterprise and the total dollar limit does not meet or exceed $10K, a Purchase Order is automatically created after the Requisition is fully approved by the fiscal officer.
There isn't a document called an "Automatic Purchase Order;" this phrase simply refers to the automatic creation of a Purchase Order in those cases where review and approval by a buyer in Procurement and Contracting Services is not required before a Purchase Order is created.
NOTE: Refer to UC Davis Procurement Policy 350-10 for more information.
| Aggie Enterprise Non-Catalog Requisitions under $10,000 | These documents do not route to Procurement & Contracting Services unless a restricted Category Name (such as for a repair or service) is used. |
| Capital Asset Threshold | The Capital Asset threshold is $5,000. Non-catalog Aggie Enterprise Requisitions for capital assets between $5,000 and $9,999.99 will route to Equipment Management for review/approval but will not require approval by Procurement & Contracting Services (unless a restricted commodity is included on the non-catalog Requisition) |
| Purchase Agreements | Reflect a default APO limit of $9,999.99. The value can be set higher if desired to allow for Requisitions to be issued against the agreement for a higher amount, without requiring review and approval by Procurement and Contracting Services. |
| Procurement Card | The default purchasing limit on the P-card is $9,999.99 (including tax, shipping and handling). Capital asset purchases are NOT allowed on the P-card. Capital asset purchases should be made in Aggie Enterprise. |
| Aggie Enterprise Catalog Orders | The APO limit does not impact catalog ordering. Catalog ordering is the preferred method of purchasing goods at UC Davis. There is no dollar limit for catalog orders, regardless of whether supplies and capital assets are purchased. Since the Aggie Enterprise catalogs have already been negotiated, routing to Procurement & Contracting Services review/approval only occurs for high-dollar orders ($50,000 and above). |
Questions should be directed to the Procurement Help Desk at procure-help@ucdavis.edu .